Drawing on our experience and expertise in the luxury lifestyle sector, we are well positioned to organize your next luxury themed event, which could range from events, exhibitions, conferences, to sponsored functions, breakfast meetings, awards dinners, etc.
- Event Organisation & Management
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- Preparing a work schedule and track preparation progress
- Managing all contracted activities to ensure that work schedule is adhered to
- Acting as the centre of communication between organizing committee, suppliers, sponsors, press & media, speakers & delegates
- Compiling and issue event proceedings / abstracts, souvenir magazines, programme and other related
- Providing and manage onsite staff
- Providing resources to meet onsite registration and secretariat needs
- Managing all food and beverage requirements for the event, manage VIP reception with appropriate protocol and all other necessary requirements, such as special dietary requirements
- Disseminating event-related information
- Providing resources for preparation of event materials and amenities bags as well as gifts for the event participants
- Post-event reporting
- Exhibition Sales Management
- Promoting and manage exhibition space related to event
- Speakers’ Management
- Co-ordinating with speakers for collation of speakers’ personal biodata, photograph, synopsis, full paper presentation and so forth to ensure timely production of the programmes, abstracts / proceedings and etc for the event
- Venue Recommendation
- Recommending and appoint appropriate venue for the event
- Liaising directly with the venue owner on the provision of facilities for the Opening Ceremony, Workshop, Conference, Exhibition, Welcome Dinner, F & B, Audio-Visual equipment and all operational needs for the event
- Liaising with the venue owner on the requirements and limitations of venue / facilities
- Entertainment
- Recommending and appointing Entertainers for entertainment programmes, if needed during key events such as Welcome Dinner and Networking Night including theme, décor, table arrangement, registration and logistics support at selected venue
- Hotel, Tour and Transportation
- Handling all necessary arrangements for overseas delegates / speakers on matters such as hotel accommodation, hotel / airport
- Contracting and manage transport services for event based on requirement
- Payment and Fee Collection
- Developing financial budget for cost control
- Keeping accounts for fee collection
- Photography and Video Production
- Arranging for photography of the whole event
- Arranging for video recording of the event, inclusive of editing and final production in required format
- Publicity and Website Design
- Planning and sourcing for service providers for conceptual design of event materials, logo, amenities bags and other promotional materials including electronic information
- Co-ordinating services relating to printing and dissemination of publicity materials prior to event such as announcements and programmes to targeted audience
- Registration and Badging
- Developing Delegate Online Registration Programme
- Collating Delegate Registration Forms
- Setting-up the Security Web-based Delegate Fee Payment
- Preparing invoices and receipts
- Communicating with delegates on special requirement
- Preparing delegates’ badges
- Security Measures
- Arranging for guards to be stationed at designated areas of the event to ensure order and to fulfill onsite security measures
- Stand Contractor
- Liaising with stand contractor for the erection of exhibition stands, if necessary
- Liaising with stand contractor to set up of the stage backdrop and décor
- Technical and AV Support
- Contracting and managing audio-visual services to meet needs of the event, inclusive of resolving equipment compatibility issues
- Providing onsite technical support for all audio-visual and office equipment hired for use at event and work with the venue technicians on those equipment provided by venue
- Simultaneous Interpretation
- Contracting and managing audio-visual services to meet needs of the event, inclusive of resolving equipment compatibility issues
- Recommending and appointing simultaneous interpretation